Associate Office Admin

  • Job category
    Admin / Secretarial
  • Job level
    Junior Executive
  • Contract type
  • Location
  • Salary
    S$3000 - S$4000

Job Description

The Admin Assistant will perform the reception duties such as answering incoming calls, receiving incoming mails and arrange for courier services; Greets and directs clients and visitors to meeting rooms; Provides information and assistance to clients and customers; Maintains conference room schedule and other admin duties.


  • Travel, Hotel & Visa: Assist employees/ clients with Visa application. Liaise with travel agent to purchase flight ticket issuance. Assist with Hotel reservation and hotel transfer request.
  • Calendar: Managing the group CEOs calendar and scheduling recurring leadership and Board meetings
  • Courier: Arranging courier service and update Courier excel. Manage overseas/ local couriers, incoming and outgoing mails
  • Front Desk: Handling phone calls and walk-in-guest, always maintain professional appearance of receptionist area and ensure tidiness. Carry out receptionist duties and provide general support to guests
  • Company Telephone Directory: Update of company directory monthly.
  • Reports: Preparing monthly reports on admin data. Eg, stationary pantry and office related expenses
  • Expenses Report: Preparing of Group CEO expenses claim
  • Company Stationary & Supplies: Manage, monitor and purchase company stationary, pantry supplies and office equipment.
  • Welfare: Organize Quarterly Birthday Party and participate in company events with HR & Admin department.
  • Catering and Pantry: Assist to arrange for food catering service for company event.
  • HR Coordination: Assist the Human Resources team in managing new hire induction and recruitment
  • Secondary Duties: Assist on other ad-hoc projects and general admin duties as assigned
  • Concierge Services for Client: Support key clients with basic concierge services
  • Events: Managing regular employee events such as townhalls
  • Upkeep of reception desk, conference rooms, pantry, printing areas and office facilities to ensure cleanliness for usage by staff and guests
  • Maintain good working relationship with vendors and service providers, track and replenish pantry stocks and stationery supplies
  • Arrange for printing of name cards
  • Perform other administrative duties when needed

Closing on 05 Nov 2021

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