Contracts Specialist (doing contracts preparation) for a commodity Trading MNC

  • Job category
    Admin / Secretarial, Banking and Finance, Legal, Logistics / Supply Chain
  • Job level
  • Contract type
    Permanent, Full Time
  • Location
  • Salary
    S$5000 - S$6600

Job Description

Contracts Specialist (doing contracts preparation) for a commodity Trading MNC

  • Has about min 5 years of experience in contracts preparation and execution in commodity trading environment.
  • Knowledge in sales operations, trade finance instruments such as LCs, warehousing, logistics, air freight, dry bulk and container shipment management is useful (but not a must)
  • Energetic with  good people and communication skills

Our client is a renowned commodity MNC. It is now looking to hire a team lead contracts (perm role) to support its base metal business. For this role, you will manage 2 experienced contracts specialists.

The MNC is expanding and also offers good perks (such as 25 days leave, attractive health/ medical benefits that cover immediate family members).

Key functions:

Deals Validation - Base Metals (Copper Concentrates/ Chrome/ Nickel and Ferro Nickel)

  • Check and validate the daily trade entries in Trading System against deal blotters as Trade Recap, thereby providing key point of control.
  • Ensure the accuracy of data in the system through the validation of the daily trade entries, which has a direct impact on the accuracy of commercial invoices
  • Ensure all deal blotters are appropriately reviewed and signed off and then properly filed and stored in the relevant systems

Contract Preparation and Execution – Base Metals

  • Interface with Base Metals traders to understand and analyse key contractual terms and conditions
  • Identify and evaluate potential contractual terms mis-matches for purchase and sales contracts and highlight to the traders for their attention
  • Work with traders to understand their strategies in retaining/ optimizing value through such mis-matches and incorporate such contractual terms in the drafting of the physical contract to protect the firm’s interest
  • Act as a gate-keeper to protect/ minimise the potential value loss through the different contractual / commercial terms of the 3rd paty purchase and sales contracts
  • Understand and evaluate the different payment terms of the purchase and sales contracts and provide advice on workability of the contracts to manage cash flow and working capital. Analyse and identify potential operational issues prior execution that arise from the different contractual terms between
  • purchase and sales contracts and propose resolutions to mitigate such operational risks.
  • Draft contracts / confirmations
  • Submit standard contracts to customers for review.
  • Liaise with customers to agree final terms, escalation to legal and / or traders as required.
  • Maintain the Trading system with contract information on a timely and accurate basis.
  • Identify and escalate any non-standard deals or contracts.
  • Maintain price fixing and sending pricing confirmation to customer

Contract Preparation and Execution - PGMs

  • Issue framework agreement and forward to customers for their signatory
  • Issue Sales confirmation from Trading system and forward to front office and customers for their signature

Contract Administration

  • Manage both supplier and customer communications regarding contracts.
  • Follow up on KYC and Masterdata setup with internal counterparties
  • Ensuring Front office submit blotter in a timely manner as per SOP setup
  • Track and monitor the compliance of all contractual obligations.
  • Follow up on 3rd party warehouse inventory report/ statement for inventory reconciliation with trading system
  • Monitor execution of contract and subsequent filing of all contractual documentation in relevant repository.

Contract Reporting

  • Provide regular and ad hoc reporting on contract outstanding status and performance.

Group Governance and Risk Management

  • Execute all contract administration activities in alignment with Group Business Integrity and Governance. policies
  • Escalate and communicate any contract compliance discrepancies through the appropriate reporting line.
  • Maintain accurate records as contract admin role’s within relevant systems.
  • Governance role to ensure that relevant credit line has been established by Traders, obtained relevant internal control approval and ensure that approved contract is signed prior to shipment execution to avoid credit breach
  • Manage approval process to deliver timely and accurate returns within the governance framework.

Process Improvements within the Contracting functions, Systems and Other Projects

  • Support continuous review of Standard Operating Procedure to identify opportunities for improvements and/or efficiencies.
  • Support in input and assist in improvement to current systems.


  • Degree qualified, preferably in law, contract management, business or Shipping/ logistics. (desirable but not a must)
  • Has about  min 5 years of experience doing contract documentation, preferably gained in an agriculture or base metal commodity environment.
  • Experience in contracts preparation and execution in trading environment.
  • Knowledge in sales operations for Base Metals &PGM, trade finance instruments such as LCs, warehousing, logistics, air freight, dry bulk and container shipment management is a nice to have (but      not a must)
  • High level of commercial acumen, good numerical, analytical skills and attention to detail
  • Good communication skills written and verbal in both Mandarin and English
  • Proficient in Excel, Word and experience with ERP system.
  • Proactive, disciplined, organised approach to work.
  • Highly organised, strong workflow/coordination/process orientation.
  • Ability to work independently with minimum supervision
  • Mandarin speaking proficiency is required as you will be working with Chinese customers.
  • Energetic with  good people and communication skills
  • Able to thrive in a dynamic and global MNC setting.
  • Open to working some long hours when required

To apply, please send your cv in word doc to . Please also include details on your current salary, expected salary and notice period in your cv.

We regret to inform that only shortlisted candidates will be notified.

Posted by:
CAP Consulting (EA license: 14C7175)
Caroline Poh (EA Registration: R1105649)

Ad posted on 6 Jan 2021

Closing on 05 Feb 2021

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