Executive, Programme Management Unit

CIVIL SERVICE COLLEGE
  • Job Category
    Public / Civil Service
  • Job level
    Executive
  • Contract type
    Permanent
  • Salary
    S$1800 - S$3000

Job Description

Responsibilities

  • Provide administrative and logistical support for existing and new training programmes, seminars, conferences, study visits and ad hoc events of CSC.
  • Responsible for full spectrum of course administration and logistic duties
  • Monitor course take-ups, revenue and expenses of programmes
  • Responsible for keeping accurate and proper records.
  • Proper accrual of expenditures related to the programmes/events.
  • Comply with college service standards and operations guidelines.
  • Meet college and team KPIs.
  • Provide timely publicity of course information, issuing of course placement letters, billing of participants and payment to trainers and vendors
  • Prepare procurement documents, eg. Invitation to Quote.
  • Provide support and assistance to associate trainers and resource persons for the smooth delivery of programmes
  • Work with other support units like Finance, AV, Admin and Estate and Customer Service to create a conducive learning environment for the participants
  • Manage database system for CSC alumni
  • Work closely with Team Leader to provide timely course updates and raise any potential service lapses to Management.
  • Work closely with Institute Development Officer to ensure programme support is timely and in accordance with Institute‚Äôs requirements.
  • Project planned runs, schedules and budgets/forecasts for new Financial Year.
  • Update programme details for CSC marketing and publicity and suggest promoting measures.
  • Monitor the quality of training programmes through programme evaluations and feedback.
  • Engage Institute to review and revamp the content of the programmes (where necessary), to ensure its relevancy and accuracy.

Requirements

  • Relevant working experience in an administrative role.
  • Excellent communication and written skills.
  • Organized and meticulous.
  • Team player and able to work under pressure and short deadlines.
  • Good interpersonal and customer service skills.
  • Good problem-solving and time management skills.
  • Proficient in Microsoft Office applications.
  • Proficient in another Asian language will be advantageous.
  • Demonstrate a positive attitude with integrity and drive for excellence in work.

Closing on 17 Jun 2021