Secretary - Peacehaven

[Candidates requiring work pass application need not apply]

For faster processing please apply directly on our career site at https://aa047.referrals.selectminds.com/singapore/jobs/secretary-peacehaven-581

Key Responsibilities

Provide full spectrum of secretarial support to Executive Director:

• Manage calendars, coordinate and schedule appointment, internal and external business meetings.
• Manage email communication and official correspondence
• Attend meetings, write, prepare and circulate agenda, meeting minutes, presentations and reports etc.
• Assist to write, proofread or review confidential documents such as policies, contracts, agreements, proposals, company mass announcements etc
• Other ad-hoc duties as may be assigned from time to time such as organize and coordinate company events, travel arrangement etc.

Responsible for providing administrative support:

• Manage office equipment such as photocopier, printers, fax machine
• Manage generic email, incoming mails and faxes
• Attend to visitors and staff when required
• Distribute documents to relevant departments
• Manage booking of meeting rooms

Job Requirements

• Minimum Diploma or above qualification
• Minimum 3 years of relevant experience in serving senior management preferred
• Maintain strict confidentiality and interact professionally with all level of Management, staff, business partners and external parties.
• Be highly organised, independent with good time management skills and ability to multi-task
• Be committed with the ability to work in a fast-paced environment under pressure and meeting deadlines
• Possess excellent working knowledge of Microsoft Office Applications
• Have excellent written and oral communication skills
• Able to take minutes, draft policies and proposals

Work Hours
5 days work week

Working Location
The Salvation Army, Peacehaven Nursing Home
9 Upper Changi Road North, Singapore 507706